Air travel is often the go-to method for corporate travel. However, it’s not always the most efficient or practical choice, especially for short distances. As companies begin to prioritize sustainability and seek ways to optimize travel budgets, exploring alternatives to flying has become more relevant than ever. Regions like the Northeast in particular see many major cities closely connected; organizations in these regions can greatly benefit from seeking alternative transportation methods like trains and cars to reduce environmental impacts, limit travel costs, and provide positive travel experiences for employees.
Train Travel
Traveling by train provides a mix of comfort, convenience, and efficiency that’s hard to match. Spacious seating, highspeed Wi-Fi, and the freedom to use electronic devices throughout the entire journey are ideal for corporate travelers. Onboard, passengers can move freely and have access to a variety of food options. Corporate travelers can work or relax with uninterrupted time in a quiet car or upgrade to a private room. On services like Amtrak, passengers are allowed to bring two personal items, two carry-ons, and two free checked bags. An additional two check bags are allowed for a fee. Even bicycles are permitted onboard.
Car Travel
Rental vehicles are some of the most flexible and convenient travel alternatives to flying. Corporate travelers can stop to eat, rest, or visit additional locations as needed with total ease. For shorter distances, driving can take as much time or even less than flying when you account for airport check-in, security, boarding, and baggage claim. Plus, eco-friendly hybrid and electric rentals reduce emissions and offer fuel savings, helping companies adhere to sustainability standards and manage budgets.
Advantages of Using Flight Alternatives
Rail travel and eco-friendly rental vehicles often produce fewer carbon emissions than flying. For corporate travel managers aiming to meet sustainability goals or enhance their company’s social responsibility efforts, these alternatives are a natural fit. In regions like the Northeast, where extensive rail lines and highways closely connect cities such as New York, Boston, and Philadelphia, the environmental impact of choosing rail or rental car options is significantly reduced. Transitioning to these methods for short-distance travel can make a noticeable difference in reducing your organization’s carbon footprint.
Cost savings are another compelling reason to consider alternatives to flying for shorter trips. When you factor in airfare, baggage fees, surcharges for last-minute bookings, and airport parking, flying expenses add up. Rental car carpooling and train travel typically cost less than airfare.
For distances under 300 miles, rail and car travel can often be faster and more reliable than flying. Employees won’t have to worry about waiting in long security lines, getting bogged down by delays, or having to scramble last minute for new flights if theirs is canceled.
Implementing Flying Alternatives in Corporate Travel Policies
Corporate travel managers can promote flying alternatives by:
Setting guidelines that prioritize rail and car travel for trips under approximately 300 miles
Offering incentives like carbon offset rewards for teams that choose greener options
Educating employees about the benefits of flying alternatives
Partnering with vendors to provide corporate discounts on train tickets and rental cars
